Privacy Policy

At Clapham Warriors Badminton Club, we are committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, and safeguard your information when you interact with our club, attend our sessions, use our website, or engage with our services.

Information We Collect

We collect personal information that you provide to us, which may include:

  • Full name and contact details (email address, phone number)
  • Information you provide when subscribing to our mailing list
  • Communications you send to us via email or contact forms
  • Photography or video footage taken during club events (with appropriate consent)

How We Use Your Information

We use the information we collect for the following purposes:

  • To communicate with you about upcoming events, schedule changes, and club news
  • To respond to your inquiries and provide support
  • To improve our club operations and services
  • To send you our newsletter if you've subscribed to our mailing list
  • To comply with legal obligations and protect our legal rights

Legal Basis for Processing

We process your personal data based on the following legal grounds:

  • Consent: When you explicitly agree to us using your data in specific ways
  • Contract: When processing is necessary to fulfill our obligations to you as a member or participant
  • Legitimate interests: When we have a legitimate business reason to use your information
  • Legal obligation: When we need to comply with a legal or regulatory obligation

Third-Party Services

We use these third-party services:

  • Meetup: For booking management
  • Email providers: For communications
  • Payment processors: For handling fees
  • Analytics tools: For website usage insights
  • Social media platforms: For community engagement

These services collect information according to their own privacy policies. We choose partners with appropriate security standards.

Social Media Platforms

We maintain profiles on Facebook, Instagram, and Meetup. Interactions with these platforms are governed by their respective privacy policies. We may collect information you share with us on these platforms to respond to your queries or engage with your comments.

Our website includes links to these social media profiles. Please be aware that when you click on these links, you are navigating to third-party websites with different privacy practices.

Data Retention and Security

We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy, to provide you with our services, and as required by applicable laws. For members, we typically maintain your information throughout your membership period and for a reasonable time afterward.

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, or misuse. While we take reasonable steps to secure your information, no method of electronic transmission or storage is 100% secure.

Your Rights

Under data protection laws, including GDPR, you have rights regarding your personal data:

  • Right to access your personal data
  • Right to correct inaccurate data
  • Right to request deletion of your data (under certain circumstances)
  • Right to restrict or object to our processing of your data
  • Right to request transfer of your data
  • Right to withdraw consent at any time, where we rely on consent to process your data

To exercise these rights, please contact us using the details provided below. We will respond to your request within one month. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) if you believe we have not handled your data in accordance with the law.

Children's Privacy

Our club activities are primarily intended for adults and children above 16 years of age. We do not knowingly collect personal information from children under 16 without parental consent. If we learn we have collected personal information from a child under 16 without parental consent, we will delete that information promptly.

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal, operational, or regulatory reasons. When we make significant changes, we will notify you by posting a notice on our website or sending you an email (if we have your email address). We encourage you to periodically review this page for the latest information on our privacy practices.

Contact Us

If you have any questions about this Privacy Policy, need to access your personal data, or wish to make a complaint, please contact us at:
Phone: +44 7432 029612

Last updated: June 2025